The Government of Victoria’s Department of Treasury and Finance required their construction and building records archives to be digitised and indexed for easy access and searchability.
Their Challenge
The physical records were stored at Treasury Place and needed to be digitised to facilitate easier compliance and ensure that important fire safety, building and infrastructure information could be accessed quickly and easily, without the need to access the physical paper plans and documents. Records were in mixed sizes from A4 to A0+ including racks of plans, folder and archive boxes in varying condition.
Our Solution
Micro Image delivered a multi-faceted solution including the digitisation of a large volume of documents including the safe handling and return of physical files.
Our services included:
- Secure packing and transport of files
- Fast and accurate digitisation of 12,000 records
- Creation of metadata – indexed categorisation of records by type, building and category (i.e. mechanical, hydraulic, structural, fire) plus several additional index fields
- Delivery of high-resolution, indexed and checked digital images on hard drive
- Reinstatement and delivery of physical records
Key client benefits
- Searchability to find files instantly
- Scanned to PROV digitisation requirements specification
